Knights of Columbus John Clare Council #15485

Duties and Responsibilities of Council Officers, Directors


Chaplain
    Serves as spiritual adviser to the brother Knights and families of that council
    Provides his message to members at the beginning of the meeting as outlined in the Method of Conducting a Council Meeting (#1937) or whenever it best suits his schedule.
   
Grand Knight
    Presides over all meetings
    Appoints program and membership directors
    Appoints committees as needed
    Countersigns checks and orders for payment
    Responsible for the council's First Degree Team

Deputy Grand Knight
    Assists the grand knight with operation of the council and any other duties assigned to him by the grand knight
    In the absence of the grand knight, presides at council meetings
    Recommended to serve in the council's Retention Committee

Chancellor
    Has the duty of strengthening the members' interest in council activities
    Assist the grand knight and deputy grand knight with their duties as assigned
    Recommended to serve on the council's Admission Committee

Financial Secretary
    Upon recommendation of the grand knight and the trustees, the financial secretary is appointed for a three0year term that is approved by the supreme knight.
    The prospective financial secretary must also complete and submit the Application for Appointment as Financial Secretary (#FS101)
    Under Section 130 of the Laws of the Order, the financial secretary is automatically bonded in the amount of $5000.  Additional bonding may be provided at a cost of $7 per thousand by contacting the supreme secretary's office.
    Collects money, in the form of dues, from members.  Responsible for sending billing notices and initiating retention measures by providing a list of delinquent members to the grand knight to prevent members from being suspended for nonpayment of dues.
    Ensures that the council membership records are updated and that new members sign the constitutional roll.
    Receives from the Supreme Council Headquarters honorary and honorary life membership cards for distribution to qualified members
    Files various reports and membership / insurance transactions with the Supreme Council Headquarters.
    Responsible for completing and submitting the proper 990 for the council (U.S. only)

Recorder
    Responsible for keeping and maintaining a true and permanent record of all actions of the council and maintains all correspondence of the council

Treasurer
    Charged with handling council funds
    Receives money from financial secretary and deposits it in the proper council accounts.
    Responsible for paying all council expenses, including assessments from the Supreme Council.
    Under Section 130 of the Laws of the Order, the treasurer is automatically bonded in the amount of $5000.  Additional bonding may be provided at a cost of $7 per thousand by  contacting the supreme secretary's office

Lecturer
    Appointed by the grand knight
    Responsible for providing suitable education and entertaining programs under the "Good of the Order" section of council meetings
   
Advocate
    Acts as parliamentarian for the council
    Should have a working knowledge of Robert's Rules of Order and Methods of Conducting a Council Meeting (#1937)
    When needed, will seek legal assistance from the state advocate

Warden
    Responsible for supervising and maintaining all council property
    Sets up council chambers for meetings and degree exemplifications
    Oversees inside and outside guards

Inside / Outside Guards
    Attend the doors of the council chamber, checking for current membership cards and allowing entrance

Board of Trustees
    Consists of grand knight and three other elected members.
    Supervises all financial business of the council and conducts the semiannual audits
    Trustees are elected for terms of three years, two years and one year.  At each regular election the position of each trustee will be voted upon with the current three and two year trustees moving on to become the two and one year trustees respectively.


Program Director
    Appointed by the grand knight
    Collaborates with the grand knight in setting the calendar of council programs for the year
    Manages each service program director and chairman as they implement the council's programs and activities
    Keeps accurate records of council programs for reporting on the Annual Survey of Fraternal Activity and the Columbian Award Application
    Keeps council's public relations chairman informed of all programs and activities for promotion to local media.

Membership Director
    Appointed by the grand knight
    Collaborates with the grand knight and Council Membership Committee on council membership goals for the year
    Manages the Recruitment Committee, Retention Committee and Insurance Promotion Committee chairmen as they implement the council's membership activities
    Plans and coordinates the council's schedule of recruitment programs.


For additional information, refer to the Duties and Responsibilities of Council Officers, Directors