Meeting Minutes for 9/15/2014

John Clare Council Meeting Minutes, 9-15-2014
Roll Call of Officers
Our Lord Jesus Christ – Present
Grand Knight Seeber, Theodore M Present
Financial Secretary Jarvis, Philip A Present
Deputy Grand Knight Paulsen, Kenneth A Excused
Chancellor Vuoche, Polinus N Present
Recorder Van Domelen, James L Excused
Treasurer Devlin, Michael Present
Advocate Gregoire, Marc R Excused
Warden Chau, Michael H Present
Inside Guard Ward, Ivan D Excused
Outside Guard Codd, Dennis M Excused
One Year Trustee Morgan, James M Present
Two Year Trustee Creegan, John T Absent
Three Year Trustee Owens, Thomas R Present
Chaplain UNASSIGNED N/A
Lecturer O'Phelan, Michael J Absent
7 Officers Present. 8 Members were present.
The previous minutes were handed out with the Agenda.
Grand Knight’s Report:
• Icon of the Immaculate Conception will be coming to St. Clare’s November 3-9, 2014. Prayer service will be November 4, 2014, 6:30pm-7:30pm. In keeping with Pia’s adult education calendar, Mary as the Queen of Disciples will be stressed. We have prayer books and prayer cards.
• The pastoral council refused the help of the Knights for the survey of volunteers; instead of by phone this will be done with a link to the parish website in the bulletin.
• Eucharistic Miracles Display on October 25th is still in flux. Need to contact Archbishop Sample & Bishop Peter Smith about this. Ken Paulsen and Ted Seeber will facilitate this.
• New Locks at St. Clare’s- system is still being tweaked, until done, entry into the parish office is through the back door. No parish funds went to this, will be coming to St. Clare’s November 3-9, 2014. Prayer service will be November 4, 2014, 6:30pm-7:30pm. In keeping with Pia’s adult education calendar, Mary as the Queen of Disciples will be stressed. We have prayer books and prayer cards.
• The pastoral council refused the help of the Knights for the survey of volunteers; instead of by phone this will be done with a link to the parish website in the bulletin.
• Eucharistic Miracles Display on October 25th is still in flux. Need to contact Archbishop Sample & Bishop Peter Smith about this. Ken Paulsen and Ted Seeber will facilitate this.
• New Locks at St. Clare’s- system is still being tweaked, until done, entry into the parish office is through the back door. No parish funds went to this, grant was from Called to Protect for child safety, and also includes the new gate on the road leading to the school.
• Membership Drive at Mass October 11 to 12, Open House October 15, 1st Degree October 20. Fits in with Pia’s theme of the Rite of Dismissal- “Go in peace to Love and Serve the Lord”
• Essay contest has begun- St. Clare’s 8th Graders invited to participate- Essays due at Open House on October 15. • 1st Degree next meeting will feature a power point presentation for use by the Degree team. Lines will be on the wall behind the candidates; sound will be integrated in at proper times.
Treasurer’s Report
• Checking $1649.84
• Unity: $543.60
• Charity: $40.00
Financial Secretary Report:
Income from breakfast $117 profit, $50 donated to St. Clare’s. $500 was donated to St. Vincent De Paul, $76.80 was sent to Supreme. 5 members have still not paid their dues
Retention Committee Report:
The decision was made to waive dues for the remaining 5 members who have not paid, in hopes of keeping our numbers up. Cards are to be imprinted and sent to our field agent, who has volunteered to follow up with the 5 members and hand deliver the membership cards, to remind them of the duties and benefits of fraternity.
Community Committees (heads of committees are absent, so Grand Knight gave a report):
• Next KofC Sunday Breakfast will be November 30, pastoral council wishes for us to bring back the Baby Bottle Drive at this time for Advent.
• Kevin Hagan was going to head a continental breakfast committee for RCIA Saturdays, but ended up with a migraine and was not at this meeting. Grand Knight would like a volunteer for a backup.
• Liturgical Commission Representative Tim Crimmins is looking for an organizer for the October 25 Liturgy Workshop- contact GK to get Tim’s Contact information.
New Business
• Essay Contest Awards for “The Importance of Religious Liberty”- $50 will go to the winner. Copies of “Francis: A Pope from The New World” will be given to 1st, 2nd, and 3rd place winners. Participation certificates for all will be awarded. The Council will purchase a 12-year plaque and inscribe the names of the winners on the first year sticker, to be kept in the classroom for future years. Council voted for the $134 cost of these awards.
• Tom Owens asked for a council donation of $300 for wheelchairs for the My Lam school in Vietnam. He was also offering silk tapestries for sale to members for a $150 donation (equivalent to a single wheelchair in Vietnam). Contact Tom Owens if you wish to purchase a tapestry. These tapestries are hand woven at the My Lam School in Vietnam, each one takes about 3 weeks of work. Council voted to give the donation of $300.
District Deputy’s Report:
The council was praised for the level of activity we are maintaining with so few members.
Field Agent’s Report:
Don Alloway reminded us of the need for burial insurance. At the training in New Haven, the role of the Field Agent to take care of the widow after a death is reported was stressed. Our field agent has 12 years of experience in the insurance industry, and knows that part of his duty is to help widows plan funerals. It helps if you have the money to do so, whether with the Knights or with another company, let the Field Agent know. Extra cards were given to the Grand Knight if you need Don’s business card. James Michael Morgan spoke up and told us his current medical expenses are around $7000 a month- you do not want to leave your heirs with that burden. Talk to Don when he calls!
Sick or in Distress:
For the repose of the Soul of Chris White, Parishioner of St. Clare's and next door neighbor of Ken Paulsen. For Kevin Hagan and his grandfather. For Bonnie Owens going in for surgery on thumb and shoulder again. One Hail Mary.
Meeting was Adjourned at 8:05pm with the prayer “We Fly to Your Protection” for Our Lady of the Immaculate Conception (the prayer on the back of the Icon Prayer Card)
Meeting notes submitted by James Michael Morgan.